How to write a letter notifying an employee of increment of salary

A letter of increment of salary is an important and useful document that employers and employees often encounter in the course of work-related activities.

For those who work in managerial positions, or are employers of labour, a time may come when it would be necessary to write a letter to an employee, notifying him of management’s decision to increase his salary.

This is a happy occasion, unlike a termination of employment, therefore, the person tasked with this responsibility would be eager to carry it out promptly.

Here are steps to writing a letter of increment of salary. Attached below is a sample.

Important Points to Note

How to write a letter notifying am employee of an upward salary review (increment).

Recognise that this is a formal letter.
Formal letters require two addresses, namely, the address of the writer, and the address of the recipient. The company’s letterhead should be used. Remember to include a date and the receiver’s address on the left side.
Subject matter
The next step is to write the subject matter of the letter. In this case the subject would be “Notice of Increment of Salary”.
Content of letter
The content of the letter will follow immediately. It is best to go straight to the point and give information as to what the letter seeks to address. There is no need to engage in elaborate explanations or reasons. A good first paragraph will be written as follows:
Pay attention to details
A letter notifying employee of increment in salary is a legal document so pay attention to details. Specify exactly by how much the salary has been increased both in words and in figures. Remember to write the date the increase will come into effect.
Conclusion
The next paragraph can conclude the letter. You may use it to call on the employee to make improvements if necessary, or encourage the employee to continue working hard to attract more rewards.
Final step
The last step is to close with your name, signature and designation.